Micronet can ask up to five special questions that are important for your business during the Micronet customer file update, order entry, invoicing, credit note creation, transfers and purchasing processes. These are called User Defined Questions (UDQs). UDQs can be setup to relate to inventory, debtors, suppliers or product categories. They could be used to store names and addresses, colours, delivery details, number of cartons, identification details, credit reference details, membership numbers, account anniversary dates or any other relevant marketing information. A UDQ can also be a file (Excel, Word, ASCII, etc.) or an image (PDF, JPEG, etc.).
For example, you may hold a national contract with Lucas Earthmoving Pty Ltd for the servicing of their John Deere tractors. For every sale, you must collect the vehicle rego number, the vehicle engine number and serial number of the piece of equipment being supplied. So you create three UDQs, two that relate to the sales header for the engine/rego numbers and one that relates to the sales line for the serial number. At sales order entry time, Micronet displays the three UDQs and users have to enter some details for the system to proceed and accept the sales order.
If you are using the Micronet Job Costing system (MJC), Micronet can ask up to 20 UDQs that can relate to your job header (such as model number, quoted value, quoted by, make, serial number, etc.) and a further UDQ relating to the job transaction line.
If you are using the Micronet Roll Forming system (MRF) and you want to retain units of measure for rolled and offcut items on returns and credits, you use UDQs to setup questions for length, width and quantity. These details are then completed during order entry. When an order is credited back into MRF, Micronet completes the UDQs with the dimensions from the invoice serial records. If the dimensions didn’t exist at invoice time, they can be entered manually prior to posting the credit note.
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Technical Tip Items must be serialised to retain dimension information. This means that the Costing Options field on the Purchasing Configuration screen must be set to FIFO for those items. For more information, refer to "Edit - Program - Purchasing". |